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Your team is paid to think. Half their week is copy-paste.

We find where the hours and money leak in agencies and coaching businesses, put a number on every leak, then build and run the AI systems that close them. Inside the tools your team already uses.

Book a free audit callSee case studies
40+
AI systems in daily use
923
clients on platforms we built
$61K
sold by one AI brain in 24 h

What does one manual task cost you?

Pick a task your team repeats: call notes, client reports, follow-ups. Move the sliders.

87hours a month

$36,540a year

Hours × frequency × people. This is how we price every leak in the audit.

Price all your leaks →

Results from systems running today

15+ h/day
of team time returned in one engagement
30-60
deals audited daily before commission is paid
1.7M
leads scraped, 10-100× cheaper than lead lists
£1m+
pipeline surfaced in the first 4 days of one engagement

Why it works

Automation pays only if the team keeps using it.

  1. 01

    We stay after launch

    Release, test, feedback, iterate. The 40+ systems we built are in daily use because someone kept running that loop.

  2. 02

    We work inside your Slack

    We learn the team, the tools, the clients and the ICP once. Every next system gets faster and cheaper to build.

  3. 03

    Someone owns every system

    Monitoring and fallbacks are part of the job. The commission audit we shipped still checks every deal a year later.

Services

What we automate

Six areas where agencies and coaching businesses lose the most hours and money.

  • Sales & revenue

    Reps coached, paid correctly, following up with the right proof.

    Commission audits · Live leaderboards · Call grading · Proof-video follow-ups

  • Client success

    Answering, onboarding and reporting without a bigger team.

    One-click inbox replies · CSM call notes · Hands-free onboarding · Client reports

  • Team & back-office

    The admin that quietly eats an ops person's week.

    Hiring onboarding · Time-off approvals · CEO delegation tracker · Event venue sourcing

  • Marketing & content

    Know what competitors run, what your funnel does, and publish without a team.

    Competitor ad library · Funnel dashboards · Episode-to-newsletter · Content assets

  • AI products

    Platforms and assistants your clients log into and pay for.

    Client AI platforms · Founder brains · Curriculum assistants · Accountability apps

  • Data & infrastructure

    Getting data out of where it is stuck, at volume.

    Lead engines · Scrapers · CRM plumbing · Nightly pipelines

Process

The AIM method

Nothing gets built before it has a number, and nothing runs alone before a human has approved it.

  1. A

    01

    Analyse

    Knowledge layer first

    • A1Learn the business. Docs, calls, tools, how money comes in.
    • A2Discover processes with the people who actually do the work.
    • A3Put a number on every pain: hours × frequency × people.
  2. I

    02

    Isolate

    One bottleneck at a time

    • I1Rank by cost to the business. Biggest leak first.
    • I2Map the chosen process step by step, including the exceptions.
    • I3Write the scope with "done" criteria, tools and running cost.
  3. M

    03

    Mechanise

    Approve, then automate

    • M1Build and teach the AI in your accounts. You own it.
    • M2Pilot: a human approves every output; edits train the system.
    • M3Full automation, then handoff: Looms, runbook, training.

Case studies

Where the biggest numbers came from

Four engagements, picked for return on investment. Each one runs today without us in the loop.

Marketing agency · 60 clients in 60 days

Four systems, one CSM, sixty clients

Monthly client reports, an ad-performance dashboard, an AI client-success manager drafting replies in Slack, and a content engine fed by competitor scans.

  1. InputMeta, Google Ads, CRM, Slack, competitor feeds
  2. AI doesReports, replies and scripts drafted; CSM approves
  3. OutputClient channels, dashboard, content calendar
13-15 h
per month saved on reporting alone
20-60+
client messages a day drafted, approved in one click
4-6 h → 1-2 h
per video, research to script
60 / 60
clients on one dashboard: spend, leads, CPL, revenue

All systems

24 systems, each with a number

Pick an area. Every entry reads the same way: what goes in, what the AI does, where the result lands.

  • 30-60

    No commission paid on an unproven deal

    deals audited every day before commission is paid

    1. InputCall recordings + receipts on the deal
    2. AI doesAI checks the 3 required steps, quotes evidence
    3. OutputVerdict written to the HubSpot deal

  • 25+

    The leaderboard writes itself every morning

    reps ranked live every morning, zero manual tracking

    1. InputDeal posts in Slack
    2. AI doesParsed and weighted against target
    3. OutputDashboard + daily leaderboard

  • Daily

    Every rep graded before the next shift

    every rep reviewed, instead of weekly for a few

    1. InputCall transcript
    2. AI doesScored on the team rubric, missed lines flagged
    3. OutputScorecard + coaching note

  • 160 min

    The right proof video for every deal

    saved per day across 8 reps

    1. InputSales call transcript
    2. AI doesMatched against 141 indexed testimonials
    3. OutputTop 3 videos + drafted follow-up

Live engagement

Inside an engagement running right now

We are the embedded AI team for a UK full-stack sales consultancy: a done-for-you sales management arm plus a paid advisory tier. Everything runs in their accounts, built and operated from inside their Slack. It ran a full week untouched while we were away.

80+ hrs
of call review done by the engine every week: 100+ calls graded daily on the founder's rubric
£60k → £6k
two full-time reviewers' worth of work a year, for under £6k of AI cost
1.5 days
of the founder's week returned: 20+ client reports now written hands-free
£1m+
pipeline surfaced in 4 days: 51 high-ticket conversations the funnel had no route for

  • The founder stops chasing updates

    Every client call and channel mined nightly into digests and owned tasks.

  • Client reports write themselves

    Daily, weekly and end-of-week. Reply under a report in Slack; the page updates in 15 minutes.

  • Every rep coached every day

    Every sales call graded on the founder's playbook, one coaching note per call.

  • Ask the numbers anything

    A live dashboard plus a chat that answers from the real calls and links the recording.

  • Money the funnel was dropping, found

    A weekly list of qualified prospects the funnel can't serve, and where to send them.

  • New reps onboard themselves

    A training portal the team runs without a developer, plus instant page publishing.

  • Talk to the data out loud

    Ask a question with your voice, hear the answer back.

  • Every client gets their own portal

    Reports and dashboards behind each client's branded login.

  • Answers where the team works

    The company playbook answers reps in Slack; every question is logged.

  • The founder's brain, productised

    His frameworks as an AI that advisory clients pay to talk to.

Offer

Two weeks to the first system. Then one leak at a time.

Every engagement starts with an AIM audit. Most clients keep us on as their embedded AI team.

AIM audit

2 weeks

Every leak mapped and priced. The first system goes live.

  • Process discovery with the people doing the work
  • Every pain priced: hours × frequency × people
  • Ranked list of leaks, biggest first
  • Scope with "done" criteria, tools and running cost
  • First system live, built in your accounts
Book the audit

Rodz AI retainer

Monthly

Your embedded AI team, working through the leaks one by one.

  • The whole business, ranked by cost of the leak
  • Embedded in your Slack; team, tools and clients known
  • Pilot, monitoring, fixes and iteration included
  • Every system makes the next one faster and cheaper
  • One retainer instead of four invoices and four handovers
Talk to us

We take on a small number of clients at a time. Pricing is scoped on the call.

FAQ

Questions we get before every audit

We learn the business from docs, calls and tools, map processes with the people doing them, and put a number on every pain: hours × frequency × people. You get a ranked list of leaks, and the first system goes live.

Two weeks. Every leak priced. First system live.

Book a free call. We will look at where your team loses the most hours and tell you honestly whether an audit is worth it.

Book a free audit call

Or email us at info@digitalbat.agency

Know a founder whose team is drowning in hand-work? Send them this page.